Patient Safety and Surgical Error Prevention
- In this course we will learn about the importance of ensuring patient safety, and why it is important for all perioperative team members to actively work toward the prevention of surgical errors.
- You’ll also learn the basics of The Joint Commission’s Universal Protocol and its three main steps.
- You’ll leave this course with a broader understanding of how you can help your team prevent surgical errors and promote patient safety.
Contact Hours Awarded: 1.5
RN, MSN, MSHA
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The following course content
Patient safety is one of the most important aspects of any form of nursing. In the Operating Room (OR), however, the nurse needs to be even more cognizant of patient care and safety within the perioperative setting. Three major steps to ensure proper care and safety are a huge component to an injury-free outcome, including the time before induction, the time before the first incision, and the time before the patient leaves the surgical room. Prevention of any mishap is paramount and sometimes even triple checking your facts is warranted.
In the last 200 years, with the advent of antibiotics and technology, surgical procedures are improving safer with each passing day. The average number of surgeries in one person’s lifetime is around seven, and it is noted that one in 25 people will have surgery this year (1). Following this upwards trend of increasing numbers of procedures each year, precautions must be enforced to maintain patient safety during their hospital stay.
Justification of Subject Matter
As surgery still presents some unknowns in certain patient groups, being familiar with the Joint Commission Universal Protocol will make the nurse’s job much easier. Knowing these policies will facilitate a better understanding of what is required before the patient even enters the room. The three steps outlined in the protocol lead to better communication between all team members, which can increase patient safety.
How can OR personnel ensure safe and effective communication in both an elective case and an emergent one?
The opportunity for near misses and other adverse events can be elevated as the perioperative department is high-stress and high-pressure. Communication and teamwork are key in every procedure with every team member. In 2017, out of 805 reports that were entered, 95 were wrong patient, wrong site, wrong procedure, and 116 involved retentions of a foreign body (2). JCAHO also had a number of reports made after they mandated the Universal Protocol in 2004.
Between 2004 and 2014, out of 8,275 surgeries, 1,072 were wrong-site procedures. From 2015 to 2017, out of 2,563 surgeries, 336 were wrong-site procedures (3). Some of the worst events mentioned include three craniotomies done on the wrong side of the patient’s head, organs with the wrong blood type transplanted into a patient, and the wrong limbs amputated (4).
Have you been involved in a wrong site, wrong patient, or wrong procedure event?
How did you explain the reasoning and what steps did you take to ensure it would not happen again?
Description of Universal Protocol
Created in 2004 by The Joint Commission, it entails the minimum responsibility we have as perioperative nurses to ensure patient safety and the correct procedure is performed. Implemented by surgical facilities, ambulatory care centers, and hospital groups, this protocol has reduced the number of wrong site, wrong side, and wrong procedure cases by around 51% just in the OR alone. It assigns specific tasks and communication needed for three different stages of the patient’s perioperative tour.
The protocol itself follows three steps:
- Preoperative Verification
- Marking of the Site
- A Time Out before Incision (5)
The three major perioperative steps include:
- Verification before the patient enters the OR suite
- Verification before the first incision is made
- Verification of procedure before the patient heads to recovery (4)
Two gentleman are playing at the local tennis club, showing off for some ladies sitting near the court. After they hit the showers, they both complain of pain in their shoulder, which they assume is because of some of the weird shots they were making. After seeing an orthopedic surgeon, they are both told they need to have a shoulder arthroscopy to fix the issue.
Jack Johnson: Left-handed – Left shoulder arthroscopy
John Jackson: Right-handed – Right shoulder arthroscopy
On the day of surgery, the preop nurse places a star by their names to show there is a similarity between the two. The surgeon himself is running late in the clinic and tells the circulator to get the patient in the room and ready for him when he arrives. The circulator is still finishing up on the last patient and has just been relieved for lunch. She tells the lunch RN to be careful as the names of the next two patients are similar. The lunch RN goes to greet the patient and bring him back to the OR suite. There is no preop verification as the lunch relief assumes the circulator has already spoken to the patient because the surgeon wanted the patient brought back posthaste. She brings John Jackson, who is having his right shoulder done, back instead of Jack Johnson, who is having his left shoulder fixed. In their hurry to get the patient on the table, there is no verification upon entering the room, nor do they ask the patient for his name or birthday. He does state he is happy he got to go first instead of second. After intubation, the surgeon arrives to start the case. He checks the X-rays before picking up the scalpel. Once he gets into the shoulder, he finds nothing wrong. After some double-checking, the OR RN discovers they have the wrong patient on the table and are operating on the wrong side.
Do you see any errors that were made in this case study?
How would you address them and move forward?
Three Steps to Enhance Patient Safety
- Patient and procedure verification preoperatively
- Patient and procedure verification before first incision
- Patient and procedure verification before patient leaves OR
These three steps, when done properly, have saved countless numbers of the wrong site, wrong side, and wrong procedures while increasing patient safety. Making a checklist and marking each item off will ensure you have performed all the tasks required. Teamwork and communication will always be key as no two patients are ever the same (1). Let’s look at each step individually:
1. Patient and Procedure Verification Preoperatively
Before the patient is brought back to the OR, several items need to be assessed: patient identity and birthdate, procedure and procedure site, signed consent, allergies to food or medications, and marking of the correct site. The nurse should also ensure that the History & Physical (H&P) is completed and the patient has been asked about any beta-blockers they may be taking.
The circulator should confirm that both anesthesia and the surgeon have seen the patient to make sure any last-minute questions are answered concerning the surgery. Blood products should be ordered and ready to be released, as well as ensuring any special equipment or implants are ready and available. Thromboembolism prophylaxis should also be verified in preop. X-rays should be displayed on a monitor for the surgeon to check when he arrives (6).
After the patient has entered the OR suite, the circulator should introduce him to all the team members. Verification of patient name, birthdate, and procedure should follow and check to see if the site is marked in the proper location so team members can verify it along with the patient. Reconfirm allergies and place anesthesia monitors on patient – Blood pressure cuff, pulse oximeter, and EKG leads. Confirm with anesthesia if difficult airway equipment is needed, a glide scope, for example (6).
Having the patient join at this step also facilitates better communication between all parties. The patient can verify all information, and team members can ask questions to be sure they are all on the same page for the upcoming procedure.
Have you ever had a patient disagree with you about the procedure being done?
How did you handle it?
2. Patient and Procedure Verification Before First Incision
Before first incision, a “Time Out” is performed. All team members should introduce themselves and tell what their function is. They should also stop what they are doing and pay close attention to the information that is being confirmed. The surgeon generally leads this part and goes down a Time Out Checklist that should be hanging in every room, starting with confirmation of the patient identity and the procedure site is marked in the correct location. Any allergies are noted, as well as if antibiotic prophylaxis was given 30 minutes before the procedure. There is a fire assessment as the circulator confirms the prep solution has had time to dry and not pool under the patient. The surgeon will also state any time concerns or complex parts of the case. If blood is needed, the surgeon will state how many units to release and when. The surgeon will also ask if all equipment is available and if the sterility has been checked (6).
What will you do if the antibiotic has not been given within 30 minutes?
What if the patient needed Heparin, but he didn’t receive it?
What if one small piece of equipment in one of the instruments or implant pans is contaminated? What do you do?
3. Patient and Procedure Verification Before the Patient Leaves OR
The procedure is completed; now it is time for the final check. The circulating nurse, along with all team members, need to do the ending Time Out. The surgeon or nurse can lead this part, beginning with verification of the patient, birthdate, and procedure with the site. The surgeon should give his estimation of blood loss during the procedure. Any lab work or specimens must be reconciled and correctly labeled. Instrument and sponge counts should be completed and verified. Any equipment issues should be confirmed and tagged to be fixed. Before the patient leaves the room, their chart and any belongings should be placed on the bed with them (7).
Have you ever had a surgeon verify the procedure, and it was different than what you thought? How did you handle it?
Case Study (cont.)
Now that we know how The Joint Commission’s Universal Protocol along with the main three steps are supposed to work, let’s revisit the previous case.
Remember the two guys from the tennis club:
Jack Johnson: Left-handed – Left shoulder arthroscopy
John Jackson: Right-handed – Right shoulder arthroscopy
The preop nurse did the correct thing by placing a star by their names because they were similar. Many things happened at once here to cause confusion. The surgeon was running late, and the circulator was being given lunch relief. Sometimes, we need to slow down and say time out to get our own bearings. The circulator told the lunch RN about the similar names; however, the lunch RN assumed the circulator had already spoken to the patient and just brought him back. She did not check his name, birthdate, or procedure too carefully. There should have been a stop when the patient arrived in the OR to let him verify his name, birthdate, and procedure; this was omitted. The patient, John Jackson, did state that he was glad he was getting to go first, though; that should have set off alarms. The surgeon arrives, checks the X-rays, and gets the procedure underway. After discovering nothing wrong with the left shoulder on this patient, the surgeon rechecks the X-rays. The circulator then double-checks her information to discover they have the wrong patient and wrong site.
In today’s world, this doesn’t happen as frequently as it once did. With the advent of the Universal Protocol and the three steps, verification of all patient information is available and checked at least three times before the scalpel ever touches them. Patient safety must always be paramount.
All of these steps lead to enhanced patient safety and a safer environment for the OR staff. There are no surprises when the team already knows what to expect with any given case. All team members should be cognizant of The Joint Commission’s Universal Protocol and what it entails as well as its three steps. When all team members work together utilizing all these protocols, it leads to a positive outcome for both the patient and the staff, and it can greatly reduce the number of wrong site, wrong side, and wrong procedure errors.
References + Disclaimer
- Ariadne Labs. (n.d.). World health organization surgical safety checklist. Retrieved from https://www.ariadnelabs.org/areas-of-work/safe-surgery-checklist
- Mathias, J. (2018). Joint commission updates sentinel event stats for 2017. Retrieved from https://www.ormanager.com/briefs/joint-commission-updates-sentinel-event-stats-for-2017
- Devine, J. G., Chutkan, N., Gloystein, D., & Jackson, K. (2020). An update on wrong-site spine surgery. Global Spine Journal, 10(1 Supp), 41S-44S. https://doi.org/10.1177/2192568219846911
- Is universal protocol working? (2020, May 13). Retrieved April 11, 2021, from https://www.miller-wagner.com/articles/the-universal-protocol
- Hofman, J. & Lobaton, E. (2016). “Time-out” in the operating room. Professional Case Management, 21(4), 209-12. Retrieved from https://www.nursingcenter.com/journalarticle?Article_ID=3550308&Journal_ID=54025&Issue_ID=3550196
- Association of periOperative Registered Nurses. (2019). Comprehensive surgical Checklist. Retrieved from https://www.aorn.org/surgicalchecklist
- Vickers R. (2011). Five steps to safer surgery. Annals of the Royal College of Surgeons of England, 93(7), 501–503. https://doi.org/10.1308/147870811X599334
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